Quality for Everyone Lab · Intelligent QMS Engine
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QMS documents in minutes, controlled from day one.

Answer a short interview about your company and process. DOCUMATIC writes the policy, procedure, work instruction or form in your language, then handles numbering, revisions, approvals and DOCX/PDF exports.

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Interactive QMS Document Engine
Controlled Copy · Approved
QUALITY FOR EVERYONE INC.
QUALITY FOR EVERYONE INC.
Control of Nonconforming Outputs
QMS
Document No:PRO-QA-001
Revision:01
Effective Date:-
Page:1 of 1

1.Purpose

This procedure defines how Control of Nonconforming Outputs is planned, carried out and recorded so that results are consistent and traceable.

2.Scope

It applies to all activities of the process within the organization's management system. Outsourced activities are covered only where stated.

3.Terms and Abbreviations

  • QMS: Quality management system
  • NC: Nonconformity

4.Responsibilities

ActivityResponsibleApproverInformed
Plan the activityProcess ownerManagement representativeTeam
Carry out and recordAssigned staffProcess ownerManagement representative
Review resultsProcess ownerTop managementTeam

5.Procedure

5.1 Planning

  1. Confirm the inputs and the required resources.
  2. Agree the schedule with the people involved.

5.2 Execution

  1. Carry out the activity according to the plan.
  2. Record the results immediately in the agreed record.
  3. Report any nonconformity to the process owner the same day.

5.3 Review

  1. The process owner reviews the records monthly. [CONFIRM: Is a monthly review frequency right for your organization?]
  2. Actions are recorded and followed up until closed.

6.Records

RecordOwnerLocationRetention
Activity recordProcess ownerShared drive3 years
Nonconformity logProcess ownerShared drive3 years

7.Related Documents

  • Quality policy
  • Control of documented information
Controlled Copy · PRO-QA-001 · Uncontrolled when printed
✓QMS · Controlled documentPRO-QA-001 · Rev 01
< 10s
Rapid AI Generation
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DOCX & PDF
Vector & Controlled Exports
6 Languages
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Voice assistants

Create documents by voice: KAI & ZEN

No forms, no typing. Describe your process out loud and DOCUMATIC's voice assistants turn it into a controlled document: in one go with KAI, or step by step in conversation with ZEN.

KAI

Fast · one recording

Speak once, get a document.

Describe the process in one go. KAI transcribes it, structures it and writes the complete document automatically.

  • Record live or drop an audio file
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  • Written and saved for you

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ZEN

Guided · conversation

Talk it through, then decide together.

ZEN asks short questions, sums up what she understood and writes the document only after you agree.

  • Hands-free spoken dialogue
  • You approve the summary first
  • Answers aloud in a calm female voice

Best when the document is still taking shape

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Both work in every DOCUMATIC language and delete recordings right after transcription. AI can make mistakes: review documents before approving them.

Form Studio v2

Design Production-Ready QMS Forms & Checklists

Configure custom headers, brand presets, metadata lines, and compact 'Only Form' operational mode for shopfloor excellence.

🏛️

Customizable QMS header with logo, management system and document number

☑️

Interactive tables, checkboxes, pass/fail ratings and signature blocks

⚡

One-click 'Only Form' mode removes text preambles for clean operational printouts

Conforming to International Management Standards

Engineered specifically to satisfy accredited third-party registrars and certification auditors.

🏆
QMS

Quality management system (QMS)

🌿
EMS

Environmental management system (EMS)

🦺
OH&S

Occupational health & safety (OH&S)

🩺
MDS

Medical device quality management

How it works

  1. 01

    Interview

    Pick the standard and document type, then answer a few guided questions.

  2. 02

    AI writes

    A right-sized document streams in, with seven numbered sections and assumptions marked for you to confirm.

  3. 03

    Control & approve

    Edit, comment, review and approve with a full audit trail and separation of duties.

  4. 04

    Export

    Download controlled DOCX and PDF files with header, approvals and revision history.

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Documents are stored with strict PostgreSQL Row-Level Security (RLS). Prompts and generated texts are never used to train public or commercial AI models.

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